Minutes of the Rutland Free Library Association

                                               Minutes of the Rutland Free Library Association

                                                                        February 20, 2008

 

Present: Paula Baker, Judah Hamner, Mary Ashcroft, Bill Bloomer, Barbara Giancola, Nancy Crandall, Maureen White, Jeff McKee, Tina Rotella, Jerry Tarr, Ruth Drachman, Paul Gallo, Kathy Harm, Russ North

Absent: Ann Lezak, Tim Collins, Cale Shipman

 

President Mary Ashcroft called the meeting to order at 5:15

 

Madeline  Sherman, Rutland City Alderman and wife of Jake Sherman was present and requested time to speak.    She expressed her concern about the long range plan.  Mrs. Sherman felt that there was not enough communication  between the Library Board and the Board of Alderman. The Library Board should be present at the City budget committee hearings and give a copy of the long range plan to the Alderman.  She said that the website was not up to date.  Mrs. Sherman felt that she had an obligation to let us know how she feels.

 

The meeting resumed at 5:45 with acceptance of the minutes of the meeting of January 19^th and February 3^rd.

 

Paula Baker had no communications except for the staff letter which was moved to be referred to the Planning Committee.  The motion was seconded and passed.

 

Paula announced that “First Wednesday” will be coming to the library next year.  She will be attending the State Appropriations Committee meeting on Thursday and she will keep the Board informed on the water/sewer issue with the City.

 

Russ North for Finance once again reminded us that the surplus in the budget will eventually disappear and the audit will be ready next month.  Our auditors will be sending us a management letter.

 

Maureen White presented the Development report.   In our final appeal for donations we netted over $15,000, with twenty one new donors. Tina Rotella reported on the “Tables of Content II” dinner  which will be held on April 26^th.   Thirteen of fourteen authors have accepted but Tina needs more help with the underwriting. Each Board member is to email Tina two names to contact as possible donors.

 

A revised Fox Room policy was brought to the board by the Planning and Policy Committee. After a brief explanation of the changes which tighten up on abuse of the use privileges a motion to accept the new policy for the Fox Room was made.  It was seconded and passed.

 

Mary and Cale will attend the town meeting at Rutland Town, Ann will be at the Mendon meeting.  Russ will be in Ira and Ruth will attend  the Tinmouth informational meeting.

 

The Board self assessment  survey compilation was passed out and reviewed by the Board.

 

Judah made Building report.  The roof still leaks and Doran Roofing will be asked for a bid.  We need to plan for long term roofing needs.   Bernie McGee will be checking the leaky boiler.

 

No new Business.   

 

Meeting adjourned at 6:45 PM

 

Respectfully submitted

Barbara Giancola

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